This guide outlines the steps involved in the school purchase booklist process, where the school purchases resources for students through a bulk order.
BoB - Preparation
BoB initiates the process by drafting the booklist based on the texts purchased by the school in the previous year.
School - Review
The booklist is made available to the key booklisting contact at the school (the "Booklist Owner") and nominated teachers/faculty leaders ("Booklist Reviewers") on the BoB Portal.
The Booklist Owner and Reviewers update the booklist for the new academic year, focusing on:
confirming text selections for each subject, and
updating required quantities based on enrolment estimates
If no changes are required, simply click the green tick next to each subject heading to indicate that the booklisted resources are correct for that subject.
Any amendments can be communicated via adding flags to the booklist for the BoB team to action accordingly.
Once all subjects have been updated and ticked off, submit the booklists to BoB for QA.
BoB - QA
Quality assurance checks are conducted by the BoB team to ensure there are no inconsistencies or supply issues with the booklisted texts. The Booklist Owner is promptly informed if any issues arise during the QA process.
School - Final Approval
Once the quality assurance checks are complete, the final pricing proposal is sent back to the Booklist Owner to confirm that no futher changes are required. The Booklist Owner provides a school purchase order, or alternatively gives approval to be invoiced without a PO.
BoB - Invoicing
Upon receipt of the PO or approval to proceed with invoicing, BoB processes the order and emails the invoice to the school. BoB arranges delivery of any physical items, and sets up digital access for students and teachers.
If you have any questions or concerns, feel free to reach out via [email protected] or the in-app support button. Our team is here to support you and make the booklisting process as smooth as possible.
Key Dates for 2024
The accurate and timely completion of booklists is crucial for BoB to deliver the best possible Back to School experience for the school. Please find attached the key dates for the academic year commencing in Term 4 2023 and Back to School 2024.